【Position Overview】
The Office Manager, Japan is responsible for ensuring the effective, safe and efficient operation of the Japan office and for providing broad administrative and business support across the organization.

The role leads general affairs and day-to-day office operations, including workplace safety, facilities, vendor coordination, employee onboarding and offboarding support, internal meetings, company events, and other administrative activities required to support the Japan organization.

As Japan operates with a lean organizational structure, this role is expected to work across functions, proactively identify operational needs, and take ownership of a broad range of activities beyond traditional office management responsibilities. Success requires agility, collaboration, sound judgment, a hands-on approach, and a willingness to support the business without drawing rigid boundaries around the role.

The role may provide limited administrative support to local leadership and international visitors when required. Dedicated Executive Assistant responsibilities are not a primary focus of this position.

【Key Objectives】
Office Management & General Administration 70%
Business Support & Special Projects 30%

※The allocation above is indicative. Actual priorities may vary according to business needs, seasonal activities, office events and operational requirements.

【Key Responsibilities】
■Office Management & General Administration
•Manage day-to-day office operations and maintain a safe, efficient, well-organized and professional workplace environment.
•Establish, maintain and continuously improve office procedures, policies and administrative processes.
•Coordinate office facilities, maintenance, supplies, equipment, access control, meeting rooms, workplace services and emergency preparedness.
•Manage office-related budgets, purchase requests, vendor invoices, contracts, supplier relationships and relevant administrative records.
•Act as the primary point of contact for office-related matters and coordinate with internal and external stakeholders to resolve issues promptly.
•Support employee onboarding and offboarding, including workplace preparation, access, equipment coordination and related administration.
•Coordinate workplace safety activities and support compliance with company policies and applicable local requirements.
•Plan and coordinate internal meetings, town halls, training sessions, sales meetings, company events and employee engagement activities.
•Coordinate visitor logistics, office access and business travel-related administration when required.

■Business Support & Special Projects
•Provide flexible administrative and operational support across functions based on business priorities.
•Coordinate cross-functional activities and projects involving multiple stakeholders, timelines and external partners.
•Act as a liaison between the Japan organization and regional or global teams on administrative and operational matters.
•Identify opportunities to simplify, standardize and improve ways of working, using digital tools where appropriate.
•Support ad hoc projects, events and business initiatives as assigned.
•Take ownership of operational issues that may not sit clearly within a single function and work collaboratively to drive them to resolution.
•Contribute to a culture of teamwork, accountability, agility and continuous improvement.

■Authority
Operates within approved company policies, budgets and delegation of authority. Escalates commitments, contracts or decisions requiring formal approval to the appropriate manager or function.