秘書／IT・通信の求人・転職情報

当社会長付きの役員秘書業務をお任せします。

▼具体的な業務
・社内外スケジュール調整
・出張手配（旅券手配、手土産・贈答品・お花等手配）
・車の送迎や運転手のスケジュール手配（総務への依頼）
・取締役会、経営会議、事業執行会議等の各種会議サポート
・慶弔関連の書類手書き（手書きでの案内状・お礼状作成）
・各種サポート対応（経費精算、決裁他各種申請業務、資料作成など）
・来客応対含むその他サポート業務全般

プライム上場企業の会長秘書として
きめ細やかな対応や、相応の振る舞い、的確かつ状況に応じた判断と行動が求められます。
様々な業務に携わりながら経営をサポートします。
※出張や会食への同行は基本ございません。

▼会長専属につくまでの流れ
入社直後はまず管理本部への配属となります。
まずは会社のことを知る、当社の秘書として求められることを理解＆身に着けていただく期間として
3ヶ月～半年程度を想定しています。
その後正式に秘書課配属になった際は、先輩秘書から業務レクチャーを受けながら
プライム上場企業の会長秘書として2人３脚で業務にあたっていただきます。

■やりがい
・経営者のそばで会社経営に関わる広範囲な知見を得ることができます。
・国内のみならず海外子会社・関連会社も多いため、グローバルな視点に触れる機会が多くあります。

About the Role
We are seeking a highly organized and detail-oriented Office Administrator to join our team in Japan.

Key Responsibilities:
1.Office Manager/Administrator (70-80%)
• Oversee daily office operations and ensure a smooth working environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate facility maintenance and workspace organization
• Support budgeting and expense tracking for office-related costs
• Handle administrative tasks such as scheduling, travel arrangements, and meeting logistics
• Assist with onboarding and general HR support
• Ensure compliance with company policies and health & safety regulations

2.HR (10-20%)
• Coordinate and execute the hiring process, from job postings to onboarding.
• Work with hiring managers to identify staffing needs and develop recruitment strategies.
• Manage applicant tracking and ensure a seamless candidate experience.
Payroll & Social Insurance Management:
• Process payroll in compliance with Japanese labor laws and company policies.
• Handle statutory social insurance enrollment, updates, and filings in compliance with Japanese laws.
• Ensure timely and accurate social insurance filings, salary payments, deductions, and reimbursements.
• Maintain up-to-date knowledge of Japan’s labor laws and local HR regulations.
• Prepare and submit necessary filings for statutory benefits and employment laws.
• Ensure HR processes align with legal requirements, minimizing compliance risks.
• Develop, review, and implement HR policies to support company objectives.
• Serve as a trusted advisor to business leaders on HR-related matters.
• Facilitate employee relations initiatives and promote a positive workplace culture.
• Manage tax-related adjustments and ensure compliance with local tax regulations.

3.Exective Assistant (for Country Director) (5-10%)
• Provide high-level administrative support to executives
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence
• Handle confidential information with discretion
• Liaise with internal and external stakeholders on behalf of executives
• Assist in organizing company events and executive-level meetings
• Support expense reporting and budget tracking
• Perform other duties as assigned